Board and minute book systems
Governance documents are the constitution and the agreements. The minute book is what happens afterwards (the resolutions, the transfers, the appointments) and it is almost always the part that has drifted.
This engagement establishes the structure and the routine, so the minute book stays current between the events that need it rather than being reconstructed the week a buyer asks for it.
What you get
- A reconstructed index of resolutions, minutes and registers currently held
- A single minute book structure with a naming and numbering scheme
- Registers of members, directors, secretaries and any charges, reconciled against filings
- A change checklist covering issues, transfers, appointments and resignations
- A meeting pack template and written instructions for maintaining the book
SNJ Legal does not provide legal advice, does not prepare resolutions or minutes and does not lodge anything with a regulator. This engagement builds the structure and the routine; producing the documents that go into it sits with you and your own external adviser.
Questions
Asked and answered
- What if the minute book has gaps?
- Gaps are recorded rather than filled. A reconstructed index that shows what is missing is far more useful than one that quietly implies completeness.
- Do you attend board meetings?
- No. The engagement produces the pack template and the instructions; running the meeting is yours.
- How does this relate to governance document systems?
- That engagement handles the constitutive documents. This one handles everything that happens after them. They are commonly done together and are quoted separately.
Fee
from$2,900fixed after scopingex GST
- Reconstructed index of what is held
- Minute book structure and reconciled registers
- Change checklist and meeting pack template
Background
On this problem
18.08.2026
Governance
02.02.2027
Transactions
27.04.2027
Governance
Also available
The other engagements
Governance document systems
One authoritative set of governance documents, versioned, with a register that stays current.
Terms and template libraries
One library, one current version, a log of every variation you have agreed to.
Employment document systems
Role-based document sets, issued consistently, with a record of what each person holds.