Fees
Every engagement is quoted as a fixed fee against a written scope, agreed before any work starts. The figures below are starting points; scoping settles which one applies and fixes it.
Schedule 1. Fees
Governance document systems
from$3,400fixed after scopingex GST
- Inventory and mapping
- Repository, register and version scheme
- Handover session and written instructions
Terms and template libraries
from$3,900fixed after scopingex GST
- Inventory of terms in circulation
- Library, version scheme and change log
- Variation register and approval matrix
Employment document systems
from$3,200fixed after scopingex GST
- Issued-document audit
- Role-based set and issue log
- Onboarding sequence and review triggers
Property document management
from$2,800fixed after scopingex GST
- Premises and document register
- Critical date extraction and scheduling
- Filing structure and written instructions
Transaction document coordination
from$6,500fixed after scopingex GST
- Data room structure and index
- Request, disclosure and completion checklists
- Version control and post-completion filing pack
Fractional legal operations
from$1,900per month, fixed after scopingex GST
- Request intake and tracking
- Library maintenance and version control
- Monthly reporting and quarterly template review
Cancellable on one month’s notice.
Document assessment
from$1,200fixed after scopingex GST
- Inventory collected from circulation
- Deduplication and the real version count
- Marked-up difference sheet and priority list
The usual starting point. Credited against a systems engagement commenced within 60 days.
Contract intake desk
from$850per month, fixed after scopingex GST
- Single intake point with tracked status
- Approval chasing by role
- Monthly volume and cycle time report
Cancellable on one month’s notice.
Contractor IP assignment audit
from$2,400fixed after scopingex GST
- Contractor list built from payment records
- Register of work produced and documents held
- Gap list ordered by materiality
Retention and disposal schedule
from$2,600fixed after scopingex GST
- Document class inventory
- Retention period, owner and disposal method per class
- First-pass disposal list and written instructions
Post-acquisition document integration
from$7,500fixed after scopingex GST
- Side-by-side inventory of both document sets
- Decision record and one merged library
- Combined obligations register and retired archive
Board and minute book systems
from$2,900fixed after scopingex GST
- Reconstructed index of what is held
- Minute book structure and reconciled registers
- Change checklist and meeting pack template
Scope
What moves the number
A fee is quoted against a written scope, so the honest question is what makes a scope bigger. These are the things that actually do it, and they are established in the first conversation rather than discovered halfway through.
- How many versions are already in circulation
- The inventory step scales with what exists, not with the size of the business. Four sets of terms and forty are different engagements.
- Where the documents currently live
- One shared drive is quick. Documents spread across personal drives, inboxes and a departed employee’s account take longer to collect than to organise.
- How many people issue documents
- The approval matrix and the distribution step scale with the number of roles that touch a document, not with headcount.
- Whether a register already exists
- Extending a register that is partly maintained is cheaper than building one from nothing and reconstructing its history.
- Whether the system has to move tooling
- Structuring documents where they already live costs less than migrating them somewhere new. Migration is scoped and quoted separately.
Notes
Assumptions and exclusions
- All amounts are in Australian dollars and exclude GST.
- Each fee is quoted against a written scope. Work outside that scope is quoted separately and agreed in writing before it starts.
- Engagements are invoiced 50 per cent on commencement and 50 per cent on handover, unless agreed otherwise.
- SNJ Legal does not provide legal advice. Fees payable to your own external adviser are not included in any amount shown here.
Next step
Get a number for your situation
The scoping call establishes what you have and what it will cost, in writing, before anything starts.